Attendee terms and conditions
1 About Us
1.1 Who we are: We are The Round Events, Inc. (“The Round”) a Delaware corporation. We can be reached by mail at 160 Greentree DR., Suite 101, Dover, DE 19904, or by email at [firstname.lastname@example.org].
1.2 What we do: We organize career-focused events (“Event(s)”) in the US to enable potential employers within the technology sector to meet up with job seekers who have been invited by us to attend.
2 These terms
2.1 What these terms cover: These are the terms and conditions (“Terms”) which govern your relationship with us in relation to your application and, if your application is successful, your attendance at one of our Events. These Terms include a binding agreement to arbitrate all disputes on an individual basis, which means jury trials and class action claims are waived by the parties. Please read these Terms carefully.
2.2 Why you should read them: Please read these Terms carefully as they are binding on you from the time that you register with us on our website http://www.theround.com (“Website”). By proceeding to register or to access any service offered through our Website you agree to these Terms. These Terms tell you:
2.2.1 who we are and what we do;
2.2.2 how to apply to attend one of our Events;
2.2.3 how we decide whether to accept your application and invite you to attend one of our Events;
2.2.4 the rules for attending our Events;
2.2.5 how we may cancel or change an Event or prevent you from attending; and 2.2.6 what to do if there is a problem or dispute, and other important information.
2.4 Amendments to these Terms: We amend these Terms from time to time. Please look at the top of this page to see when these Terms were last updated as the latest version of these Terms will apply to you. Please check this page regularly to ensure you are familiar with the current version.
3 How to contact us
3.1 How to contact us: You can contact us by writing to us at email@example.com.
3.2 How we may contact you: If we have to contact you regarding your application or attendance at an Event, we will do so by telephone or by writing to you at the email address you provided to us in your application.
3.3 "Writing" includes emails: When we use the words "writing" or "written" in these Terms, this includes emails.
4 How to apply to attend one of our events
4.1 No Guarantee: Please note that if you apply to attend one of our Events, you have no guarantee of being invited and receiving an e-ticket. Attendance is by invitation only.
4.2 Our Events: Information about our upcoming Events is made available on our Website and we may also make this information available on social media and by other means.
4.3 You need to register: If you wish to apply to attend one of our Events, you will need to register on our Website as an individual applicant (“Candidate”). More information about registration is available on our Website.
4.4 Who can register: In order to register as a Candidate, you represent and warrant that:
4.4.1 You are at least 18 years of age;
4.4.2 You are acting on your own account as a job-seeker and not on behalf of any other person nor as the employee or self-employed contractor of any other company or person;
4.4.3 You have full power and authority to enter into and to be bound by these Terms and doing so will not violate any other agreement to which you are a party;
4.4.4 You wish to attend to further your career in the technology sector; and
4.4.5 You are not a recruitment agent or recruitment consultant.
4.5 Registration: You must complete all the mandatory areas of our online registration form accurately and truthfully. Once you have registered you will have access to your own account area on our Website (“Account”).
4.6 Your Account: You must:
4.6.1 keep your Account credentials secure and let us know immediately if you are aware of any unauthorized use of your Account;
4.6.2 not give any other person access to your Account;
4.6.3 not impersonate any other person when using your Account; 4.6.4 not create additional registration accounts;
4.6.5 continue to comply with the Eligibility Requirements and notify us of any change in your compliance with the Eligibility Requirements;
4.6.6 keep your email and other registration details complete, accurate and up to date.
We may use your registration details to contact you regarding your Account and applications to Events.
We may disable your Account log-in credentials if you do not comply with these requirements or we have reasonable grounds to suspect that the information in your Account is untrue, inaccurate, not current, or incomplete, and we may not permit you to register or we may terminate your registration as a Candidate.
4.8 Timing: We recommend that you complete your registration and your Profile well before the date of the Event you have applied to attend. We often receive more applications than the maximum number of e-tickets available. Your application for an invitation to our Event will not be considered by us unless and until you have included all required registration details and completed your Profile.
5 Accepting or rejecting your application to attend
5.2 Accepting your application and invitation to attend the Event: We will notify you by email if your application is successful and we wish to invite you to attend our Event. This invitation is personal to you and is non-transferable.
5.3 Rejecting your application: If your application to attend our Event is unsuccessful, we will try to inform you by email.
5.4 Reasons for rejection of your application: We will decide in our absolute and sole discretion whether to accept or reject your application for any lawful reason. We may provide reasons, but we are not obliged to do so. In general, there are a number of possible reasons your application might not be accepted. These include, but are not limited to, the following:
5.4.1 Your skills as demonstrated by your Profile may not be a good match for the hiring requirements of the businesses attending our Event;
5.4.2 We may have reached the maximum number of invitees with the same or similar skills given the number of applicable and available roles at the Event;
5.4.3 We may have reached the maximum venue capacity;
5.4.4 We believe that you do not satisfy the Eligibility Requirements; 5.4.5 We believe you are in breach of one of more of these Terms. Our decision will be final.
6.1 Receiving your e-ticket: If we have informed you that your application has been successful, we will send you an e-ticket to that Event by email.
6.2 Cost of tickets: Admission to our Events is free of charge for Candidates.
6.3 If you do not receive your ticket: If your application has been successful but you have not received your e-ticket from us within 48 hours of the start of the Event and you have already checked your spam folder, please contact us as soon as possible at firstname.lastname@example.org. We are not responsible for any lost, delayed, or misdirected e- tickets, and you will not be permitted to attend the Event if you arrive without a valid e- ticket.
6.4 E-tickets are not transferable: Attendance at our Events is by invitation only. Accordingly, your e-ticket is for you only and you must not give it to anyone else. You must not make copies of your e-ticket (other than one hard copy for your own use). You must not sell or gift your e-ticket to anyone.
6.5 If you no longer require your e-ticket: If you can no longer attend the Event or no longer wish to attend, please contact us immediately by email at email@example.com as we may be able to offer a place to another person. We will cancel your e-ticket and you should delete your ticket (and destroy any hard copy). You should not allow anyone else to use it.
7 Attendance at the event
7.1 Information about the venue and timings: Information about the venue and timings of the Event are made available on our Website and are subject to change without prior notice.
7.2 Requirement to produce e-ticket: You will not be permitted entry to the Event without your e-ticket. Government-issued photo identification matching the e-ticket will be required for admission.
7.3 Behavior: You must comply with our Event Code of Conduct, which is available on our Website, and you must not display or distribute any promotional, sponsorship or advertising materials at our Event.
7.4 Security: You must comply with all security procedures in place at the venue.
7.5 Photographs, filming and recording: You must comply with any restrictions on photographs, video and recording in place at the Event. If photography, videos and recording is permitted, you must ensure that any persons and entities who are depicted or recorded have given their consent. Please note that some attendees may want their attendance to be kept confidential. You many only use any permitted photographs, video or recording for personal purposes and not for any commercial purpose.
7.6 Health and safety: You must comply with all health and safety and other policies in place at the Event.
7.7 Instructions: You must comply with all instructions given to you at the Event by us or by venue stewards and staff.
7.8 Smoking and Vaping: Smoking and vaping is not permitted in the venue, except in any areas expressly designated for that purpose.
7.9 Re-entry to the venue: You will need your e-ticket to re-enter the venue and may be required to provide proof of identity. All Terms in this Section 7 apply to re-entry to the venue.
7.10 Refusal of entry to, or ejection from, the Event: You may be refused entry or be asked to leave and/or escorted out of the Event if we believe that you have breached, or if you do not comply with, any of the Terms in this Section 7, if we believe you do not satisfy the Eligibility Requirements or for any other reasonable reason, such as intoxication from alcohol or drugs.
8 Changes and cancellation
8.1 Changes to the Event: The venue or timing of the Event, and the exhibitors attending the Event are subject to change without notice. Please consult our Website prior to the Event for details of any changes.
8.2 Cancellation, postponement or rescheduling: It is possible we may have to cancel, postpone or reschedule the Event and we will post a notice on our Website and try to contact you by email if that is the case.
9.1 Matters outside our control (“Force Majeure”): Notwithstanding any other provision of these Terms, we will have no liability to you or any third party in the event that we are prevented from performing, or unable to perform, any of our obligations under these Terms due to any cause beyond our reasonable control (including, without limitation, for causes due to fire, earthquake, flood, hurricane, riots, acts of God, labor disputes, power outages, telecommunications outages, or other similar causes).
9.2 Your costs and expenses: We have no liability to you for any travelling, accommodation, subsistence or other costs or liabilities arising out of any changes to, postponement, rescheduling or cancellation of the Event or for our failure to notify you about any such changes, postponement, rescheduling or cancellation.
9.3 Your lost or confiscated property: We have no liability to you for any property stolen or that you have lost or mislaid at the venue, or for any of your property that has been confiscated at the venue due to violation of health, safety, or security policies.
9.4 Limitation on liability: IN NO EVENT WILL EITHER PARTY BE LIABLE TO THE OTHER UNDER ANY THEORY OF LAW OR EQUITY, INCLUDING WITHOUT LIMITATION CONTRACT OR NEGLIGENCE CLAIMS, FOR ANY INDIRECT, SPECIAL, INCIDENTAL, CONSEQUENTIAL OR PUNITIVE DAMAGES, INCLUDING BUT NOT LIMITED TO, LOSS OF REVENUE, LOSS OF PROFITS, LOSS OF BUSINESS OR ANTICIPATED SAVINGS, LOSS OF USE, LOSS OF GOODWILL, OR LOSS OF DATA, EVEN IF FORESEEABLE. EXCEPT AS PROVIDED UNDER SECTION 9.6, NEITHER PARTY WILL BE LIABLE TO THE OTHER UNDER ANY THEORY OF LAW OR EQUITY UNDER THESE TERMS FOR AMOUNTS IN EXCESS OF FIFTY DOLLARS ($50).
The foregoing does not affect any liability which cannot be excluded or limited under applicable law.
9.5 No warranties: THE WEBSITE, AND ALL MATERIALS, INFORMATION, LISTINGS, AND SERVICES AVAILABLE AT OR IN RELATION TO EVENTS ARE PROVIDED BY US ON AN “AS IS,” “AS AVAILABLE,” BASIS. WE DISCLAIM TO THE FULLEST EXTENT PERMITTED BY LAW ALL WARRANTIES, WHETHER EXPRESS, IMPLIED, STATUTORY OR OTHERWISE, INCLUDING, WITHOUT LIMITATION, THE WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, AND TITLE (NON-INFRINGEMENT). WITHOUT LIMITING THE FOREGOING, WE DISCLAIM ANY WARRANTIES REGARDING THE ACCURACY, SECURITY, RELIABILITY, TIMELINESS, AND PERFORMANCE OF THE WEBSITE, AND ALL MATERIALS, INFORMATION, LISTINGS, CONTENT, AND SERVICES AVAILABLE ON OR THROUGH THE WEBSITE.
9.6 Indemnification by you. You agree to defend, indemnify and hold harmless us and our affiliates, licensors and service providers, and our and their respective officers, directors, employees, contractors, agents, licensors, suppliers, successors and assigns from and against any claims, liabilities, damages, judgments, awards, losses, costs, expenses or fees (including reasonable attorneys' fees) (“Losses”) arising out of or relating to your violation of these Terms any harm you cause at the Event, including, but not limited to, any Losses due to our reliance on the accuracy of the information you provide to us.
10 Personal information
11 Photographs and recordings
11.1 Our photographs and recordings: We or third parties on our behalf may take photographs, audio, visual or audio-visual recordings at the Event and display these on our Website, through social or traditional media or on our promotional, corporate and marketing materials. In consideration of allowing you to attend an Event, you hereby irrevocably consent to us including your likeness and image within such photographs and recordings for these purposes in any medium worldwide. You acknowledge that we may also provide such photographs or recordings to third parties such as law enforcement or to the venue and its security personnel for any lawful purpose.
11.2 Other photographs and recordings: You acknowledge that the venue is in a public location and its security systems and staff or other third parties may take photographs or audio, visual or audio-visual recordings (such as CCTV) at the Event. By attending the Event you consent to such recordings.
12 Intellectual property rights
12.1 All copyright, trademarks and other intellectual property rights relating to the Event and all materials provided, distributed and displayed at or in relation to the Event are our property, or the property of our licensors or the relevant third party owner (such as the Event exhibitors). You may not use, distribute, publish, modify or reproduce or permit anyone else to use, distribute, publish, modify or reproduce any of such rights or materials without the consent of the relevant owner or licensor.
13 Other important Terms
13.1 We may transfer this agreement to someone else: We may sub-contract, assign, delegate or otherwise transfer our rights, remedies and obligations under these Terms without notifying you or obtaining your consent.
13.3 Nobody else has any rights under these Terms: These Terms are between you and us. No other person shall have any rights to enforce any of its Terms.
13.4 If a court finds part of these Terms illegal, the rest will continue in force: If a provision of these Terms is determined by any court or other competent authority to be unlawful and/or unenforceable, the other provisions will continue in effect. If any unlawful and/or unenforceable provision would be lawful or enforceable if part of it was deleted, that part will be deemed to be deleted, and the rest of the provision will continue in effect.
13.5 Even if we delay in enforcing these Terms, we can still enforce them later: If we do not insist immediately that you do anything you are required to do under these Terms, or if we delay in taking steps against you in respect of your breach of these Terms, that will not mean that you do not have to do those things and it will not prevent us taking steps against you at a later date.
13.6 Entire Agreement: These Terms (and any document expressly referred to in them) constitutes the entire agreement between you and us and supersedes all previous agreements, promises, assurances, warranties, representations and understandings between us, whether written or oral, relating to its subject matter.
13.7 Which laws apply to these Terms and where you may bring legal proceedings (Mandatory Arbitration): These terms are governed by the laws of the State of New York, without regard to conflict of laws principles, as if entered into and fully performed by the parties within the State of New York. Any controversy or claim arising out of or relating to these Terms, or the breach thereof, shall be determined by arbitration administered by the American Arbitration Association/International Centre for Dispute Resolution (www.adr.org) on an individual basis only (no class or representative actions permitted) in
accordance with its Commercial Arbitration Rules (or International Arbitration Rules if applicable); the number of arbitrators shall be one, the place of arbitration shall be New York, NY, and the language of the arbitration shall be English. The parties acknowledge and agree they are waiving a right to trial by jury and the right to pursue claims on a class action or representative basis.
To contact us, please email firstname.lastname@example.org.